In order for us to process cases concerning removal, personal data will be processed, i.e. collected, stored and in certain situations disclosed to others. The processing of personal data will be carried out fully or partially by means of automatic data processing.
Purpose and legal basis
The purpose of this processing of personal data is to be able to process the cases concerning removal.
The legal basis for processing of personal data by The Danish Return Agency is the General Data Protection Regulation and the Data Protection Act.
Categories of data
The Danish Return Agency processes general as well as sensitive personal data, including data on identity, nationality, family relationships and criminal acts.
Recipients or categories of recipients
Depending on the circumstances, The Danish Return Agency will disclose data about the applicant. This may be to the following authorities and organisations:
- The Department of The Ministry of Immigration and Integration
- Immigration authorities
- Police and prosecution service
- The Danish Parliament
- The Parliamentary Ombudsman
- Other ministries and subordinate authorities
- Authorities in other EU and EEA countries
- International organisations within the EU and EEA
- The Danish Refugee Council's counselling service
Transfer to recipients in third countries and international bodies outside the EU and EEA
Depending on the circumstances, The Danish Return Agency may disclose personal data to recipients outside the EU and EEA.
Such a transfer of personal data will be done in accordance with Article 46 of the General Data Protection Regulation which is concerned with transfers to third countries or international organisations which have provided appropriate safeguards, or Article 49 which is concerned with transfers to third countries which are necessary for important reasons of public interest or for the establishment, exercise or defence of legal claims.
Storage of your data
Cases concerning removal are registered with a reference number in our electronic case and document management system. We file documents with personal data in accordance with the rules set out in the Access to Public Administration Files Act, and we hand them over to the state archival authorities in accordance with the rules set out in the legislation on archives (approximately every five years). We will, based on a case-by-case assessment, perform erasure of cases which have been handed over to the Danish National Archives. This assessment will take into account whether The Danish Return Agency still has a need for the data in those cases, and this depends on whether the cases are of importance in relation to ombudsman review, preparation of reports and statistics on case administration times, etc.